How to Export an Excel Sheet as PDF file

.

Dear Readers,

In this article you are going to learn How to save an Excel Sheet as pdf file. Many a times we generate certain reports in an Excel Sheet but while sending that report to your boss, you want that to be saved in a PDF form. In such case you can simply save your Whole Sheet or a particular range from that sheet in PDF form. You can also Enter headers and footers in the Page Layout view in the Excel.

1. Code which export your active excel sheet as PDF



With ActiveSheet
    .ExportAsFixedFormat _
    Type:=xlTypePDF, _
    Filename:="C:\Users\Vish\File_Name.pdf", _ 
    Quality:=xlQualityStandard, _
    IncludeDocProperties:=True, _
    IgnorePrintAreas:=False, _
    OpenAfterPublish:=False 
End With

2. Code which export any specific Sheet as PDF



With Sheets("Your Sheet Name")
    .ExportAsFixedFormat _
    Type:=xlTypePDF, _
    Filename:="C:\Users\Vish\File_Name.pdf", _ 
    Quality:=xlQualityStandard, _
    IncludeDocProperties:=True, _
    IgnorePrintAreas:=False, _
    OpenAfterPublish:=False 
End With

3. Export a Specific Range from a Sheet as PDF



With Sheets("Your Sheet Name").Range("A1:F15")
    .ExportAsFixedFormat _
    Type:=xlTypePDF, _
    Filename:="C:\Users\Vish\File_Name.pdf", _ 
    Quality:=xlQualityStandard, _
    IncludeDocProperties:=True, _
    IgnorePrintAreas:=False, _
    OpenAfterPublish:=False ' 
End With

Important:

Above code first split your Excel Sheet in Page View Layout as shown below and then it exports it in PDF form. Therefore, if you want to see how it should look like in PDF, you can go in Page View layout in Excel and see. You can also adjust the Margin in the layout. Also in the Layout View you can Add the Header and many more things like Page Number, Date Time etc which will not be seen in Normal View. But if you generate the pdf from that then those settings will reflect in your PDF file.

Export Excel as PDF - Layout

Export Excel as PDF - Layout



This is how your PDF file look like after exporting your Excel Sheet as PDF.

Export Excel as PDF

Export Excel as PDF

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9 Comments

  1. Roxana

    Hello,

    How can use “Export a Specific Range from a Sheet as PDF” to export in a ppt file?
    I saw that the method “ExportAsFixedFormat ” is used for pdf and xps file..
    Is there any method to export in ppt directly?
    Thank you very much and have a nice day 🙂

    Reply
  2. Sarvesh

    It gives me an error

    Run time error ‘5’
    Invalid procedure call or argument

    please help

    Reply
  3. Dheeraj

    Hi

    If i want that every time it save file with a new file name then what will be the code.

    Reply
  4. Govardhan

    Awesome Vishwamitra.
    Its working perfectly as per my requirement.
    THANKS A TON!!!

    Reply
  5. Binu

    I get below error as well. any help is appreciated.

    Run time error ‘5’
    Invalid procedure call or argument

    Thanks!
    Binu

    Reply
    • Vishwamitra Mishra

      Hi Binu,
      Can you please highlight statement where you get this error?

      Reply
  6. Deepa

    Hi Vishwamitra,
    I have one doubt on it actually this article about export excel file to PDF file right but in your code choosing fileneme in PDF format???can you please explain about it.

    Reply
  7. Aaron Kelly

    Hi Vishwamitra,
    I had this code running for years on my Windows 7 Office 2010 excel. I recently upgraded my computer and moved to Office 365. Now, this code does not work.

    I get the runtime error ‘-2147417848 (80010108)’:
    Automation Error
    The Object invoked has disconnected from its clients.

    When I debug the yellow arrow indicates
    OpenAfterPublish:=False

    Reply

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  1. Learn Excel Macro Send Sheet as a PDF attachment in Email - [...] Readers,   In my previous article, you saw how to save an Excel Sheet as PDF file. Now you…

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